Employee Write Up Form
A professional employee write up form template to document performance issues, policy violations, and behavioral incidents clearly, fairly, and in compliance with employment law.
Template Sections
- 1Employee Information
- 2Incident / Issue Description
- 3Policy or Standard Violated
- 4Previous Discussions / Warnings
- 5Action Plan / Corrective Steps
- 6Consequences of Non-Compliance
- 7Employee Comments
- 8Signatures & Date
Use Cases
- Documenting attendance violations
- Recording performance deficiencies
- Tracking policy infractions
- Building a paper trail for progressive discipline
Best Practice Tips
- Be specific — include dates, times, and factual observations
- Reference the specific company policy that was violated
- Allow the employee to provide their perspective in writing
Frequently Asked Questions
When should I use an employee write-up form?
Use a write-up form to formally document performance issues, policy violations, or misconduct. It creates a legal record and provides the employee with clear expectations for improvement.
What should I avoid when writing up an employee?
Avoid emotional language, personal attacks, vague descriptions, and discriminatory statements. Stick to observable facts, specific dates, and reference concrete policies.
Do I need the employee to sign the write-up?
It is best practice to have the employee sign to acknowledge receipt, even if they disagree with the content. Include a space for them to add their own comments.
Ready to use this template?
Copy the template content or download as a text file. No sign-up required.